Saturday, April 4, 2009

Everyone is a leader

Notes I received from my staff;


1. Remember: Leadership skills and techniques can be learned. You don’t have to be a natural leader. Very few people are.

2. Know your team. At some time, every day walk around the office and say “Hi” to everyone who works for you. If you’re not in the office in that day, call and see how people are.

3. Meet your team. Regularly – daily, weekly or monthly, spending on your place and type of work – have meetings of all the members of the team. Keep these meeting short, focussed and action oriented.

4. Train your team. Every member should have at least two days training year. Never and more senior colleagues should have more. If they don’t ask to go on the training sessions, suggest some suitable courses.

5. Grow your team. Through varied experienced and regularly training, you should be developing each team members to be more and more confident and more skilled.

6. Set objectives for each team member. As far as possible, these objective such be SMART – Specific Measurable Achievable Resourced Timed.

7. Review the performance of each team member. At least once a year – at least quarterly for the first year of a new team member – have a review session where you assess performance, give feed back and agree future objectives and training.

8. Inspire your team. Consider making available a motivational quote or story every week or month.

9. Socialise with your team. Have lunch or an after-work drink with them, especially when a staff member has a birthday or the is another reason to celebrate.

10. Thank constantly. The words “thank you” take second to say but mean so much.

11. Praise constantly. The words “Well done” take second to say, but will be long remembered and appreciated.

12. Communicate constantly. Don’t assume that people know what you are doing, still less what you are planning or thinking. Tell them, using all the communication tools to hand: team briefings, electronic newsletters, organizational newspapers.

13. Eliminated. Too often we do things because they’ve always been done. Life changes. Consider whether you could stop doing certain things altogether.

14. Delegate. You don’t have to do everything. Develop your team members by training them to do more and trusting them to take over some of the things you’ve been doing.

15. Empower. A really effective leader sets clear objectives for his team members, but leaves detailed implementation of these objectives to the discretion and judgement of individual members of the team. “Don’t tell people how to things. Tell them to do and let them surprise you with the results”.

16. Facilitate. A confident leader does not try to micro-manage his team, but makes it clear that, if team members need advice or assistance, he is always there to facilitated and support.

17. Be on time. Always start meetings on time and finish them on time. Natural breaks keep people fresh. Short meetings concentrate the mind.

18. Be seen. Don’t just talk the talk, but walk the talk. So visit each unit or department for which you responsible on a regular basis. Don’t do this unannounced – you are not out to undermine other leaders or catch out staff. So arrange with the unit leader or departmental head when you’ll visit and ask him or her to walk around you.

19. Make time. Managers are often very busy and this can be deter people from approaching you, so make time for people and be approachable. People will appreciate you taking five minutes out of your busy schedule, especially if you act on/listen to what they say.

20. Really listen. Many of us – especially who those think they are important – don’t really listen, but think about what they’re going to say next. Give the person speaking to you your full attention and really take on board what they are saying.

21. Accept honest criticism. Criticism is hard to take, particularly from a relative, a friend, an acquaintance or a stranger – but it’s a powerful tool of learning. Above all, assess criticism on merit, without regard to its originator.

22. Think strategically. The doers cut a path through a jungle; the managers are behind them sharpening the machete; the leaders find time to think, climb the nearest tree, and shout “Wrong jungle”. Find time to climb the trees.

23. Have a mentor or buddy. Someone doing similar work in the same or a similar organization with whom you can regularly and frankly discuss your progress and your problems as a leader.

24. Have a role model. Someone who can inspire you to be a truly great leader.

25. Constantly revisit and review these tips. Always “Sharpen the saw”

26. Plan your succession. You won’t be there forever and you may not be in control in the timing and circumstances of your departure. So start now to mentor and train at least one colleague who could take over from you.

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